Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551031

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

Acomb Front Street

38

Adoption of Minerals and Waste Joint Plan

14

Approval of Financial Inclusion Grant Funding and Awards 2022/23

10

Consideration of objections received for 2020 Annual Review of Traffic Regulation Order Requests

23

Consideration of representations received following the advertisement of the Resident’s Priority Parking Scheme (Respark) on Revival Estate

31

Consideration of representations received to the advertised Residents Priority Parking scheme for 5-11 Main Street Fulford – R67C

30

Coppergate Temporary Traffic Regulation Order

26

*Council Tax Energy Rebate discretionary scheme

27

Decarbonisation Plans

6

Directorate of Place 2022/23 Transport Capital Programme – Budget Report

25

Enhanced Partnership for Buses

34

ePetition: CYC solve the York University related parking, don't just MOVE it

29

Expression of Interest – Great British Railways Headquarters

8

Housing Delivery Programme update – Delivering Affordable Housing on Council Land

18

Inclusive Growth Update

41

Request to Extend Home to School Contracts - Pullman

16

Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)

42

Retrofit Programme - Home Upgrade Grant (HUG) Funding

22

Review of the “Controlling the Concentration of Houses in Multiple Occupation” Supplementary Planning Document 2012 (revised 2014) in response to the Council Motion of December 2021

36

Term dates for school year 2023-2024

11

*TSAR Traffic Signal Refurbishment – Barbican Road/Paragon Street

32

Update on action agreed by Executive for City Centre Accessibility

24

*Westfield Multi-Use Games Area

33

York 10-Year Skills Strategy

20

York 5 Year Flood Plan Update

28

York as a World Heritage Site

40

York Local Area Energy Plan

7

York Minster Precinct Neighbourhood Plan – Examiner’s Report and Decision Statement

13

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

09/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Decarbonisation Plans

Description:

Purpose of Report: Request Executive approval for the allocation of £50,000 from the Carbon Reduction Scheme budget to deliver Decarbonisation Plans for council corporate buildings.

Decarbonisation plans will demonstrate the potential carbon and cost savings that can be achieved across the council estate and quantify the required level of investment to meet net zero. The plans provide the evidence base to access funding from the central government Public Sector Decarbonisation Fund to finance future capital works.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Director of Governance

Contact Details:

Shaun Gibbons

shaun.gibbons@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The report and associated documents have been developed in consultation with York & North Yorkshire Local Enterprise Partnership and internal stakeholders

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

09/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Local Area Energy Plan

Description:

Purpose of Report: To present the proposal for Local Area Energy Plan for York, providing a spatial and temporal plan of investable projects to decarbonise the local and regional energy infrastructure.

The project will support lower energy costs, increase the uptake of renewable energy and improve network resilience; while also bringing the ambition of a net zero carbon York by 2030 closer to realisation.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Director of Governance

Contact Details:

Shaun Gibbons

shaun.gibbons@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The report and associated documents have been developed in consultation with York & North Yorkshire Local Enterprise Partnership and internal stakeholders.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Meeting Date:

09/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Expression of Interest – Great British Railways Headquarters

Description:

Purpose of Report: To agree that York should be part of the GBR HQ competition process as set out by the Great British Railways Transition Team. The draft expression of interest will be shared with the Executive Member for Policy, Strategy and Partnerships in advance of the decision session. It will then be published in advance of the meeting - noting the deadline for submissions is 16 March and York is in competition with several other locations.

The Executive Member will be asked to agree to formally submit an Expression of Interest that shares evidence about why York is the ideal location for GBR HQ in response to the competition for a new HQ location.

The Council aims to give the same 28 days’ clear notice of non-key decisions as it does for key decisions, but in exceptional circumstances this may not be possible. It has not been possible to give 28 clear days’ notice of the intention to make this decision because the terms for the competition, which we are entering, were only made available on 6 February 2022.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Director of Governance

Contact Details:

Claire Foale, Assistant Director of Policy and Strategy

claire.foale@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

-City leaders and rail sector experts set out the case - December 2021
-Whole Industry Strategic Plan: call for evidence - 4 February 2022
-City leaders and rail sector experts review evidence to inform the Expression of Interest - March 2022

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

16/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Approval of Financial Inclusion Grant Funding and Awards 2022/23

Description:

Purpose of Report: To confirm the total grant funding available following approval of the Budget Strategy 2022/23 and present the recommendations of officers and the panel relating to awards for the Financial Inclusion Grant Scheme Awards 2022/23. These will be funded for up to one year projects that deliver the Council's Financial Inclusion and Council Plan objectives.

The Executive Member will be asked to, in consultation with the Executive Member for Housing & Safer Neighbourhoods, approve or otherwise:
• the final amount of grant funding available for this purpose;
• recommendations of officers and the panel relating to awards for the Financial Inclusion Grant Scheme 2021/22.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

John Madden, Benefits Assessments Manager, Resources - Financial Services Group

john.madden@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The approach to the 2022/23 grant scheme will be discussed with Executive portfolio holders and will be presented at a public Finance & Performance Decision Session on 14th February 2022.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

15/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Term dates for school year 2023-2024

Description:

Purpose of Report: The Executive Member for Children and Young People is asked to approve the school term dates for schools for whom the Local Authority (LA) is the employer, for the school year beginning in September 2023-2024. The report also updates the Executive Member on a previously agreed strategy for setting future term dates alongside our neighbouring Local Authorities for future school years.

The Executive Member will be asked to approve school term dates for the school year beginning in September 2023.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Councillor Ian Cuthbertson

Lead Director:

Corporate Director of People

Contact Details:

Rachelle White, School Admissions Manager

rachelle.white@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation process:
Informal consultation through York Education with school head teachers who have been asked to submit any comments/concerns from 07/01/2022 by 07/02/2022

Consultees:
All school head teachers and school business managers.

Any other relevant information:
Neighbouring local authorities have agreed to the same term dates as in previous years. At a recent regional Yorkshire & Humber Admission Authority Group meeting all local authorities in attendance agreed to follow the same term date conventions (the only exemption is the fixed Easter break which is used by only two local authorities)

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

17/03/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

York Minster Precinct Neighbourhood Plan – Examiner’s Report and Decision Statement

Description:

Purpose of Report: To inform Members of the recommendations made in the Examiner’s Report; to explain the Council’s response to these; and to gain approval of the subsequent Decision Statement to allow the Neighbourhood Plan to proceed to Referendum.

The Executive will be asked to approve the proposed modifications recommended in the Examiner’s Report and the Council’s Decision Statement to allow the York Minster Precinct Neighbourhood Plan to proceed to Referendum.

Wards Affected:

Guildhall Ward

Report Writer:

Sophie Thompson-Hall

Deadline for Report:

03/03/22

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Sophie Thompson-Hall, Development Officer

sophie.hall-thompson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

All the relevant members and officers.

Consultees:

Background Documents:

York Minster Precinct Neighbourhood Plan – Examiner’s Report and Decision Statement

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

17/03/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Adoption of Minerals and Waste Joint Plan

Description:

Purpose of Report: A new plan to guide planning decisions about minerals and waste in York until 2030 will be considered by Executive.

The Executive will be asked to adopt the Minerals and Waste Joint Plan, which sets out planning policies for minerals and waste developments as well as providing protection for residents, businesses and the environment when plans are considered.

City of York Council, North Yorkshire County Council and North York Moors National Park Authority have prepared the plan, following a decision to work together in 2013.

Since then, much work has taken place, including extensive public consultation and a public examination of the plan by a government Planning Inspector. Modifications recommended by the Inspector have been incorporated into the plan following further consultation.

The Executive will be asked to note the authority has now received the Planning Inspector’s report, which says that the plan satisfies all requirements and is sound. As a result, the Executive will be asked to recommend to Full Council adoption
of the plan.

Wards Affected:

All Wards

Report Writer:

Neil Ferris

Deadline for Report:

03/03/22

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Neil Ferris, Corporate Director, Place, Kirstin Clow, Interim Head of Strategic Forward Planning

Tel: 01904 55 1448,

neil.ferris@york.gov.uk, kirstin.clow@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

All relevant members, officers and interested parties.

Consultees:

Background Documents:

Adoption of Minerals and Waste Joint Plan

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

17/03/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Request to Extend Home to School Contracts - Pullman

Description:

Purpose of Report:  To seek agreement to the extension of home to school transport contracts with Pullman to 31 July 2024. The current contracts deliver the statutory elements of home to school transport and are cost effective and are not part of the transport savings plan. The extension will allow continuity of a statutory service at a time when the coach industry is still recovering from the impact of Covid.

The Executive will be asked to agree to the extension to 31 July 2024.

Wards Affected:

All Wards

Report Writer:

Barbara Mands

Deadline for Report:

07/03/22

Lead Member:

Councillor Ian Cuthbertson

Lead Director:

Corporate Director of People

Contact Details:

Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager

barbara.mands@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Consultees:

Background Documents:

Request to Extend Home to School Contracts - Pullman

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

17/03/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Housing Delivery Programme update – Delivering Affordable Housing on Council Land

Description:

Purpose of Report: The report provides an update on the Housing Delivery Programme and will set out a development budget for the Duncombe Barracks and Burnhome sites. The report will also recommend the appointment of a construction partner and seek grant funding for the proposed tenure mix for these sites and to extend our second hand share ownership scheme. The report will also review the potential for other CYC sites to be included in the Housing Delivery programme – former Askham Bar Park and Ride site and 17-21 Piccadilly.

Executive will be asked to agree the allocation of a development budget from the agreed HRA capital programme, submission of grant funding, procurement decisions and future use of CYC assets for housing.

Wards Affected:

Clifton Ward; Dringhouses and Woodthorpe Ward; Guildhall Ward; Heworth Ward

Report Writer:

Nick Collins, Michael Jones, Sophie Round

Deadline for Report:

07/03/22

Lead Member:

Executive Member for Housing & Safer Neighbourhoods, Executive Member for Finance and Performance

Lead Director:

Corporate Director of Place

Contact Details:

Michael Jones, Head of Housing Delivery and Asset Management, Nick Collins, Head of Property, Sophie Round

michael.jones@york.gov.uk, nicholas.collins@york.ov.uk, Sophie.Round@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Public Consultation on Castle Gateway (17-21 Piccadilly)
Public consultation on Burnhome and Duncombe Barracks sites for Housing Delivery Programme
Formal consultation as part of Planning Process for Burnhome and Duncombe Barracks

Consultees:

Background Documents:

Housing Delivery Programme update – Delivering Affordable Housing on Council Land

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

17/03/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

York 10-Year Skills Strategy

Description:

Purpose of Report: To update the Executive about the development of York’s 10-year Skills Strategy through the city’s Skills and Employment Board, and to seek support for the Council’s role, as a partner, in delivering its shared priorities.

The Executive will be asked to note the contents of the report and support the Council’s role in the city’s partnership approach to delivery.

Wards Affected:

All Wards

Report Writer:

Alison Edeson

Deadline for Report:

07/03/22

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of People

Contact Details:

Alison Edeson

alison.edeson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Draft strategy has been developed through a partnership approach, led by the City’s Skills and Employment Board. Scrutiny Committees (Economy & Place and Children, Education & Communities) have helped to shape its development and feedback provided via the Executive Member Decision Sessions (Economy and Strategic Planning) in September and December 2020, and March and April 2021 was taken into account. The final strategy was endorsed at the Executive Member’s Decision Session in September 2021.

.

Consultees:

Education, training and skills providers, employers and representative bodies, employee representatives, scrutiny committee members and other stakeholders

Background Documents:

York 10-Year Skills Strategy

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

17/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Retrofit Programme - Home Upgrade Grant (HUG) Funding

Description:

Purpose of Report: To provide an update to the Executive Member on our BEIS Home Upgrade Grant (HUG) submission and retrofit action plan for energy efficiency measures and retrofit action plan.

The Executive Member is asked to note the progress to date, and subject to receiving further funding the decision to procure a new supply chain partner.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Ruth Abbott, Andrew Bebbington, Housing Development Co-ordinator, Jeremy Smawfield

ruth.abbott@york.gov.uk, andrew.bebbington@york.gov.uk, jeremy.smawfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

22/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of objections received for 2020 Annual Review of Traffic Regulation Order Requests

Description:

Purpose of Report: Consider the objections received following the advertisement of the 2020 Annual Review of Traffic Regulation Order proposals.

The Executive Member will be asked to consider the objections received from residents and officer recommendations before deciding whether or not to approve the orders.

Wards Affected:

Acomb Ward; Bishopthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward; Westfield Ward; Wheldrake Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Geoff Holmes, Traffic Projects Officer

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The items proposed under delegated powers were advertised on 23/04/21 and the items following a public decision session with the Executive Member were advertised on 22/10/21. Both were advertised in the York Press and locally on street with Ward Councillors and Parish Councils notified of proposals.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

22/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on action agreed by Executive for City Centre Accessibility

Description:

Purpose of Report: The report will provide an update on City Centre Accessibility. It will report progress following Novembers 2021 Executive decision on Strategic Reviews of City Centre Access and Council Car Parking on the adopted action plan. It will also detail the progress made since the City Centre Access – Security Measures report in January 2022 at Executive.

The Executive Member will be asked to note the progress of the approved actions plans.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Dave Atkinson, Head of Highways and Transport

dave.atkinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The plans have been built upon consultation with individuals and advocacy group Further engagement is part of the plan as details are developed.

Consultees:

Further engagement with advocacy groups is being undertaken as plans are being developed.

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

22/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Directorate of Place 2022/23 Transport Capital Programme – Budget Report

Description:

Purpose of Report: To set out the proposed 2022/23 programme of works to be delivered through the Place Transport Capital Programme budget.

The Executive Member will be asked to approve the proposed programme of schemes to be delivered in 2022/23.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Dave Atkinson, Head of Highways and Transport

dave.atkinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant members and officers will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

22/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Coppergate Temporary Traffic Regulation Order

Description:

Purpose of Report: The report will note progress on provision of improved temporary measures for a segregated cycle lane on Coppergate. There will be a decision to start a formal consultation to make the Temporary Traffic Regulation Order on Coppergate permanent. This report will also acknowledge that further improvements will follow the City Centre bus study and be linked with interventions developed in line with LTP4 and local regeneration schemes.

The Executive Member will be asked to note the progress on the provision of the improved temporary measures for a segregated cycle lane and consider approval of formal consultation to make the Temporary Traffic Regulation Order on Coppergate permanent. The Executive Member will also be asked to note that further consultation about improvements to Coppergate will be planned when the outcome of the City Centre bus study is known.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Gary Frost, Major Transport Project Manager, Dave Atkinson, Head of Highways and Transport

gary.frost@york.gov.uk, dave.atkinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All the relevant members, officers will be consulted as part of this report.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

11/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Council Tax Energy Rebate discretionary scheme

Description:

Purpose of Report: To approve a discretionary scheme for those residents who may be financially vulnerable but do not qualify for the Governments core scheme.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

David Walker

david.walker@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

N/A

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

13/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment on their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny. All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

ePetition: CYC solve the York University related parking, don't just MOVE it

Description:

Purpose of Report: The report will acknowledge the ePetition, will present some initial context in terms of the subject of the ePetition “CYC solve the York University related parking, don't just MOVE it” and will present options in terms of responding to the ePetition. This relates to the recently implemented Badger Hill resident parking scheme and the links with the University and the scheme.

The Executive Member will be asked to note the acknowledgement of the receipt of the ePetition, note the context of the petition and consider options for responding to the ePetition.

Wards Affected:

Hull Road Ward; Osbaldwick and Derwent Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Dave Atkinson, Head of Highways and Transport

dave.atkinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant members and officers will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of representations received to the advertised Residents Priority Parking scheme for 5-11 Main Street Fulford – R67C

Description:

Purpose of Report: To ask the Executive Member for Transport to consider the representations received following a consultation on a proposed new scheme which proposed to include numbers 5-11 Main Street, Fulford.

The Executive Member will be asked to consider the officer recommendations as outlined in the report.

Wards Affected:

Fulford and Heslington Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Annemarie Howarth

annemarie.howarth@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation documents were posted to all residents within the proposed area. Details also provided to nearby properties not included and St Oswald’s Church.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of representations received following the advertisement of the Resident’s Priority Parking Scheme (Respark) on Revival Estate

Description:

Purpose of Report: Consider the representations received following the statutory consultation for the advertisement of the Revival Estate Respark Scheme.

The Executive Member will be asked to consider the representations received from residents and to approve the officer recommendations within the report.

Wards Affected:

Dringhouses and Woodthorpe Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Geoff Holmes, Traffic Projects Officer

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The consultation process was completed during September 2020 and following a Public Decision Session on 9th February 2021 we advertised the statutory consultation of the proposed scheme on 22nd October 2021.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

TSAR Traffic Signal Refurbishment – Barbican Road/Paragon Street

Description:

Purpose of Report: A decision is required to approve the proposed option for the refurbishment of Traffic Signals at the junction of Barbican Road and Paragon Street.

The Executive Member will be asked to approve the proposed design for Traffic Signal Refurbishment works at the junction of Barbican Road and Paragon Street.

Wards Affected:

Fishergate Ward; Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

James Williams, Transport Systems Project Manager

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

A consultation is being carried out to offer key user groups, ward councillors and CYC officers from a range of services an opportunity to provide feedback on the proposed scheme.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

19/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Westfield Multi-Use Games Area

Description:

Purpose of Report: This report sets out the commitment of the Council to create a new, enhanced Multi-Use Games Area within the Westfield Ward following removal of the Kingsway West Multi-Use Games Area.

The Executive Member will be asked to:
• Approve the final scheme and
• Give delegated authority to the Assistant Director (Customer and Communities) to:

§  apply for planning permission for the scheme, and

§  appoint a contractor to undertake the works

Wards Affected:

Westfield Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Charlie Croft, Assistant Director of Customer and Communities

charlie.croft@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

21/04/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Enhanced Partnership for Buses

Description:

Purpose of Report: To request approval for the York Enhanced Partnership Plan and Scheme, a binding statutory partnership agreement between the council and bus operators which will:
- replace the existing voluntary York Quality Bus Partnership;
- act as the delivery scheme for the council’s Bus Service Improvement Plan; and
- enable the council and York’s local bus operators to continue to receive central government grant funding for bus services beyond March 2022.

The Executive will be asked to approve the final text of the York Enhanced Partnership Plan and Scheme, enabling it to take legal effect from 31st March 2022.

Wards Affected:

All Wards

Report Writer:

Sam Fryers

Deadline for Report:

07/04/22

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Sam Fryers

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

The statutory ‘bus operator objection’ period is currently ongoing until 8th February, following which a 28-day statutory consultation period will take place, with stakeholders and the public invited to provide their views on the planned scheme.
Consultees will include: Bus operators, neighbouring local transport authorities, York residents, passenger representation groups, the Traffic Commissioner for the North East of England, the Competition and Markets Authority.

Consultees:

Background Documents:

Enhanced Partnership for Buses

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

21/04/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Review of the “Controlling the Concentration of Houses in Multiple Occupation” Supplementary Planning Document 2012 (revised 2014) in response to the Council Motion of December 2021

Description:

Purpose of Report: The report responds to the Motion from full Council in December 2021 to review the Controlling the Concentration of Houses in Multiple Occupation” Draft Supplementary Planning Document 2012 (revised 2014) which is used to determine planning permissions for HMOs through the Article 4 Direction which came into force on 20 April 2012. The Council Motion asked Executive to consider halving the acceptable percentage thresholds to 10% at ‘Neighbourhood level’ and 5% at ‘Street Level’.

The report will identify implications and legal considerations associated with potential changes to the policy.

The report will also consider the findings of a recent Local Government Ombudsman decision on the publication of HMO data.

Executive will be asked to determine the council’s policy framework on controlling Houses in Multiple Occupation (HMOs) for consideration as part of the Council’s Local Plan.

Wards Affected:

All Wards

Report Writer:

Tracey Carter, Sara Dilmamode

Deadline for Report:

07/04/22

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Sara Dilmamode, Local Plan Project Officer, Tracey Carter, Director Economy, Regeneration and Housing

sara.dilmamode@york.gov.uk, tracey.carter@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Relevant members and officers.

Consultees:

Background Documents:

Review of the “Controlling the Concentration of Houses in Multiple Occupation” Supplementary Planning Document 2012 (revised 2014) in response to the Council Motion of December 2021

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

21/04/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Acomb Front Street

Description:

Purpose of Report: The report will set out the work undertaken to date to consider improvement opportunities for Acomb Front Street, including the public engagement outcomes, the investment committed to date, and the proposed ideas and next steps in delivery.

The Executive will be asked to:-
- Consider the outcomes of the public engagement and emerging ideas on how to improve the public realm.
- Review the short and long term proposals for improvements to Front Street and the funding available to deliver these.

Wards Affected:

Acomb Ward; Westfield Ward

Report Writer:

Andy Kerr, Penny Nicholson

Deadline for Report:

07/04/22

Lead Member:

Executive Member for Economy and Strategic Planning, Executive Member for Finance and Performance

Lead Director:

Corporate Director of Place

Contact Details:

Andy Kerr, Head of Regeneration & Economy, Penny Nicholson

andy.kerr@york.gov.uk, penny.nicholson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultation process:
Public consultation was undertaken in spring/summer 2021 a summary of which is contained in the report. The engagement feedback has been used to directly shape the emerging ideas proposed by the consultants.

Should any of the larger scale proposals be taken forward, further consultation with the public and businesses on Front Street would be undertaken as part of the feasibility and design stage.

Consultees:

Background Documents:

Acomb Front Street

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

21/04/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

York as a World Heritage Site

Description:

Purpose of Report: To consider potential application for York to become designated as a UNESCO World Heritage Site.

The Executive will be asked to
• Accept the recommendation of the York World Heritage Steering Group (YWHSG) report that York should make a bid for World Heritage status;
• Commit City of York Council, together with YWHSG, to ask the Department for Digital, Culture, Media and Sport to consider an application from York for admittance to the UK Tentative List of World Heritage Sites;
• Work with YWHSG to take the bid project forward to Stage 2, including forming a broad-based public and private partnership to take forward the required work.

Wards Affected:

All Wards

Report Writer:

Charlie Croft

Deadline for Report:

05/04/22

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Charlie Croft, Assistant Director of Customer and Communities

charlie.croft@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Consultees:

Background Documents:

York as a World Heritage Site

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

26/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Inclusive Growth Update

Description:

Purpose of Report: To update the Executive Member on progress with regard to Inclusive Growth in the York economy and on the Council’s Inclusive Growth Fund.

The Executive Member will be asked to note the contents of the report and consider reallocations within the Inclusive Growth Fund.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

19/05/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)

Description:

Purpose of Report: The report provides an update on the city-wide, statutory consultation undertaken in 2021 on the potential designation of targeted Additional Licensing Scheme for HMOs with 3 or 4 occupants within the wards of Hull Road, Guildhall, Clifton, Fishergate, Heworth, Micklegate, Osbaldwick & Derwent, and Fulford & Heslington and set forward options to determine whether to designate an additional licensing scheme.

The Executive will be asked to determine whether to designate an additional HMO licensing scheme.

Wards Affected:

Clifton Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Heworth Ward; Hull Road Ward; Micklegate Ward; Osbaldwick and Derwent Ward

Report Writer:

Ruth Abbott, Michael Jones

Deadline for Report:

09/05/22

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Michael Jones, Head of Housing Delivery and Asset Management, Ruth Abbott

michael.jones@york.gov.uk, ruth.abbott@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Formal City wide Public Consultation with online survey and stakeholder meetings

Consultees:

Background Documents:

Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

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Wards Affected:

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Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

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